Course & Section Management

OUR reviews all course changes and published course section changes to ensure that they fall within university guidelines and policies and to ensure that those changes will not negatively impact the Workday system and/or student enrollments.  While OUR reviews all aspects of a course or course section, we prioritize areas such as:

Course sections that fall outside the academic period should be adjusted so that they fit within the academic period. Visit Workday Academic Period Start and End Dates for those dates.

Course section date control edit requests should be done by utilizing the Course Section Date Controls Override found on the Request a Workday Student Bulk Data Load of the Workday website. 

Workday Course Delivery Modes and Instruction Types are outlined below:

Workday Course Section Delivery Modes

Instruction Types

For additional information on these areas please click on Courses: Delivery Mode/Instruction Type Guide

Everything should be done in preliminary status.  Instructor changes, enrollment capacities, room changes (non-OUR Pooled) are the only areas that can be changed after publishing, that will not have a negative impact on the course.

Course Tags are not used for searchability purposes.  They are used to track academic requirements and back-end processes.

For courses and sections, eligibility rules can be used for pre-requisites and reserved capacity.  Eligibility Rules must be applied to sections prior to publishing.  Review the Pre-requisite Eligibility Rules Cheat Sheet for more information.

University pooled classrooms are scheduled by the Office of the University Registrar (OUR).  If an OUR pooled classroom is needed and the meeting time fits within the approved standard meeting days/times, course and section managers need to first select the “EMS Domain: OUR Pooled” course section tag in Workday.

For more information on OUR classroom policies and procedures as well as requesting a non-standard meeting time or an Active Learning Classroom (ALC), visit Academic & Classroom Scheduling.

The OUR does not accept requests for placement in a specific university-managed/pooled classroom. Classrooms are assigned using the university’s classroom scheduling software which integrates section information in Workday and room feature preferences in the Campus Planning Interface (CPI) in EMS.

While OUR makes every effort to honor room feature requests entered in the CPI that match during the EMS classroom optimization process, features are considered “preferences”. Placement in a matching room is dependent on availability and is not guaranteed.

Those with Workday course and section roles with EMS and CPI security access may enter preferences on behalf faculty at the Campus Planning Interface.

For a detailed guide for using the Campus Planning Interface (CPI) visit the Course Section Management Teams channel. Please note: you must have a course or section manager role in order to gain access.

Course and section managers needing security access to the CPI and/or Teams channel should contact courses.@wustl.edu.

OUR is only able to propagate course changes to sections if the section is in preliminary status.  Once a section is published, the schools will need to manually update the section so that the change at the course level is reflected on the section.  The areas that propagate down to preliminary course sections are:

Waitlist capacity should not exceed 1.25x the section capacity.

Reserved capacity should be used to identify a subset of the student population that needs to take a given course section based on their program of study.  These students can have priority seating by using reserved capacity.