Student Addresses in Workday

In Workday, students update their own personal and contact information. Use this guide when entering/updating different addresses and learn how each is recognized (usage) in Workday.

Students will see two categories of Contact Information in Workday: Institutional (assigned by WashU, such as the university email address or a residence hall room/mail stop code address) and Home (not assigned by WashU).

Home Contact Information

Addresses

Under Home Contact Information, the Addresses section will initially populate with the address listed on the application for admission. Students will add other addresses to this Home category as they become relevant.

Addresses may be assigned a “usage” to provide additional context.  The first address populated as Home does not list a usage, and is understood to be where the student resides during breaks in the academic calendar. 

Primary Address

When only one address is listed under the Home category, such as upon initial record creation in Workday, as a default the Primary checkbox is automatically selected.  WashU will use the Primary address for any mailed communications, so if a student wishes to receive mailed communications at a different address, they should select the Primary checkbox for that address.

Usage

Students should assign a “usage” to any additional addresses. Students may also add multiple usages to a single address as needed. The available usages are:

Student Local Address – where a student resides, if not a WashU residence hall, while at school.  Students living in the St. Louis region and commuting to campus or attending online classes should add this usage to their primary Home address.

Diploma Mailing Address – non-P.O. Box address to which the diploma will be shipped upon completion. If this is the Home address, students should assign this usage to that already-saved address.

Other – Home – where a student may reside while not at school or the main Home address, such as a non-custodial parent or seasonal address.

Study Away Address – where a student resides if participating in an academic experience such as study abroad or internship, co-op or research outside the St. Louis region.