Changes to School-based Security in Workday

To address concerns raised by the Higher Learning Commission (HLC) during the university’s accreditation process in 2024–2025, the Office of the University Registrar (OUR) has been working over the past year to analyze, communicate, and implement shifts in work with the Danforth schools and School of Medicine.  

The school-based security changes below will be implemented in Workday the week of July 20, 2026. School of Medicine: please refer to the July 9 email for more details.

 What’s Not Changing

• View access for all students
• Course section creation and editing
• Create/edit academic plan template
• Cohort management
• Update/add student notes
• Update/add student holds
• Run unofficial transcripts
• Leave of absence business process
• Review/approve transfer credit requests from students
• Most registration and waitlist functions
  • Mass Register students for a course section
  • Add/Swap/Withdraw a student’s registration
  • Edit registration’s variable credit
  • Register a student from a Saved Schedule
  • Register a student from an Academic Plan
  • Register a student from a Waitlist
  • Remove a student from a Waitlist
  • Waitlist a student for a course
  • Approve a Request for Pre-/Co-Requisite Override

What’s Changing 

The following functions will be done by OUR:

transfer credit

• Review contingency and back credit request, approve and post if criteria are met
• Move course credit with internal articulation/reassignment
• Assign credit from external institution
• Assign credit from external education test
• Create transfer credit rule

Schools will continue to review and approve transfer credit requests from students prior to OUR posting it to the student’s record.

Registration & Waitlist

Change student’s registration after the date controls for their academic unit. Requests for changes can be submitted using the OUR’s  Student Registration Exceptions Form found on the Registration Exceptions page.

Grading

Administratively add or change grades within* and outside the date controls.
Please continue to use the  Change of Grade request form if you need to change a grade after the grading window has closed.

*Only instructors will be able to initiate a grade change within the change window.

Curriculum Management

Create or edit a course. Schools will continue to be able to create and edit course sections.

WashU’s Workday Student Support Team (WSST) will implement the above changes in Workday between July 20 and July 24.