The Office of the University Registrar (OUR) collects certain information outside of the system through the web forms listed below. Please use these forms to send specific requests to OUR for approval and creation.
Schools can request modifications to, or report issues with academic requirements in Workday through this form. Please send any questions or concerns to academicrequirements@wustl.edu
New courses must be fully approved by the School’s Curriculum Committee and submitted via a completed form with an attached copy of the proposal.
Schools must request the creation of new courses through the New Course Request Form.
Any questions or concerns may be sent to courses@wustl.edu.
Schools must request changes to existing courses through the Change Course Request Form.
Any questions or concerns may be sent to courses@wustl.edu.
Schools that need to adjust the date controls for dynamically dated course sections, can access instructions and the Data Load template in the Box Folder at https://wustl.app.box.com/folder/382887841524.
Completed templates should be uploaded using the Course Section Date Controls Override Request Form below.
Schools can request a course equivalency for courses that overlap in content or for purposes in which they are equivalent. Please send any questions or concerns to courses@wustl.edu.
Schools can request new pre-requisites or co-requisites be created in Workday through this form. Please send any questions or concerns to courses@wustl.edu.
Schools can request new course tags be created in Workday through this form. Please send any questions or concerns to courses@wustl.edu.
Researchers requesting to use student data, without student consent, in their studies must meet specific conditions under FERPA. Complete the FERPA Studies Exception Agreement form and submit with your research proposal, or any questions about this process, to studentdatarequests@email.wustl.edu. Inquiries and requests will be acknowledged within 1-2 business days and reviewed as soon as possible. Depending upon the completeness and complexity of the request, we may respond with questions for the researcher.
Schools can request a new program of study award be created in WorkDay through the online Student Honors and Awards form. Once the form is submitted, OUR will complete the request within 2-3 business days. If additional information is needed, OUR will contact the requestor directly. Formal confirmation will be sent once the award has been updated.
Schools can also assign student program of study awards by filling out the Awards Template spreadsheet and attaching it to their form submission. The OUR will apply end-of-term program of study awards at the end of the requested term; program of study awards that should be applied immediately will be applied within 2-3 business days. Formal confirmation will be sent to the requestor once the program of study awards have been applied. Please send any questions or concerns to diplomaservices@wustl.edu.
Designated school officials with the authority to approve a student’s Academic Time Away/Suspension or return from Academic Time Away/Suspension should complete and submit the Academic Time Away/Suspension Request form only after all required school approvals have been obtained and any applicable sanctions or conditions have been satisfied.
The Office of the University Registrar expects school administrators to communicate directly with the student regarding their suspension status, return timeline, and any required next steps.
Once the form is submitted, the Office of the University Registrar will process the request within 1–2 business days. If additional information is needed, OUR will contact the requestor directly. Please note that a separate confirmation email will not be sent once the student’s record has been updated. The requested change will be reflected in the student’s Workday student record upon completion.